Depending on the permissions you set, links only meant to be accessible within a specific Team can be viewed by anyone they’re sent to in your organization. Thus, if you copy a link in Teams, you get the same basic SharePoint link settings as you would anywhere else in Office 365. This means that the same sharing capabilities you get from SharePoint and OneDrive apply in Microsoft Teams. Once you’ve uploaded the file into a Team or Teams chat, it’s now a SharePoint object. Be Wary of Link Permissions in Microsoft Teams For instance, a flat architecture would work with channels dedicated to simple things like fun work clubs (e.g. That said, there may be instances when you might prefer a flat architecture as opposed to leveraging folders. This makes it easier to keep files organized and helps avoid copious amounts of loose links. You can then hit *Copy Link* and easily share a direct link to the file in chat or channel conversations. Instead, if you have a folder structure, go into Teams -> Files, find the correct folder (or create one if need be) and upload the file there. Loose files can still be moved to the correct folder location afterward, but it’s an unnecessary extra step that can quickly lead to messy file storage if ignored. Doing this will cause files to appear at the bottom of the general Files tab instead of in their proper folder. If you have any type of structured file format for your Teams, I highly recommend not directly uploading files to chats. Decide How Things are Stored When Collaborating

GET OUR NEWSLETTER: Subscribe here for weekly content from AvePoint 3. Because of this, it’s extremely important that each channel is named correctly the first time there’s no going in and changing the name of that folder once it’s created. When creating a new channel in a Team, that same backend SharePoint site is going to automatically create a files folder in the Documents section that will be named whatever the channel name is. Channel Names Impact the File Folder Name But that’s not all: while the OneDrive site used for chats is only accessible by the people in that chat, files shared in Team threads can be accessed by anyone in that Team. The backend for a Team is a SharePoint site, while the backend for a chat is a OneDrive site. You might be surprised to learn that the backends for individual Teams and Team chats are different.

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